Venue Hire

Looking for a space to hire? The Glen Eden Community House is ideal for tutoring, workshops, meetings, information sessions & more!

Great facility with –

  • Variety of room sizes and shared kitchen facilities
  • covered deck area with fenced playground for littlies
  • parking available at the rear of the building
  • good wheelchair access and accessibility
  • trestle tables, chairs, whiteboards and  free WIFI is available on request
  • Availability in the mornings, afternoons, evenings and weekends

For further info phone 818 2194 or email admin@glenedencommunityhouse.co.nz

 

PRE-SCHOOL BIRTHDAY PARTIES/WEEKEND BOOKINGS

Party Room $25 per hour – includes use of party room, kitchenette, covered deck area and small fenced playground. Lots of parking available at the rear of the building, good wheelchair access, toilet facilities, standard size trestle tables and chairs also available for use. A $100 bond to be paid to confirm the booking (bond is refundable)

SATURDAY Session times: 8.30am to 12.30pm OR  1pm to 5pm 

SUNDAY Session time: 2.30m to 6.30pm  

**ALL Bookings must be a minimum of 4 hours  and include set up and cleaning times too

For further info phone 818 2194 or email admin@glenedencommunityhouse.co.nz

Venue Hire Fees

One-Off Bookings
N/A1/2 Room
$25.00 Per HourFull Room / Party Room
$40.00 Per HourWhole House

Ongoing Bookings 
$10 Per Hour1/2 Room
$15.00 Per HourFull Room
$30.00 Per HourWhole House

Venue Hire Form

    Room Booking Form
    Contact Person Group Name (if applicable)
    Contact Phone Number
    Email
    Purpose of the Booking

    Have you booked our venue before? YesNo
    Purpose of Hiring Glen Eden Community House
    Start Date
    Total Hours
    Room to Hire
    I hereby confirm I have read and accepted the terms and conditions detailed. I agree to pay the room rental fee on the day I collect the keys either by cash or eftpos YesNo
    Comments or Questions

    Bond Payment: A $100 Bond to be paid to confirm the booking. Bond can be paid by cash, eftpos or direct credit – ASB Bank – 12:3051:0555069:00 – Please include your name and booking date as reference.
    Rental Fee: Please make an appointment prior to collecting the keys & paying the fee. Payment for room hire must be made in full prior to the day of hire. Bond Refund: Bond will be refunded once keys are returned along with your copy of the agreement and receipt. Once your refund is processed your copy of the agreement and refund details will be posted to the address provided.

    Have you booked our venue before? YesNo
    Purpose of Hiring Glen Eden Community House
    Date of Hireage
    Total Hours
    Room to Hire
    I hereby confirm I have read and accepted the terms and conditions detailed. I agree to pay the room rental fee on the day I collect the keys either by cash or eftpos YesNo
    Comments or Questions

    Bond Payment: A $100 Bond to be paid to confirm the booking. Bond can be paid by cash, eftpos or direct credit – ASB Bank – 12:3051:0555069:00 – Please include your name and booking date as reference.
    Rental Fee: Please make an appointment prior to collecting the keys & paying the fee. Payment for room hire must be made in full prior to the day of hire. Bond Refund: Bond will be refunded once keys are returned along with your copy of the agreement and receipt. Once your refund is processed your copy of the agreement and refund details will be posted to the address provided.

    Have you booked our venue before? YesNo
    Brief description of Activities (Will be used for Advertising)
    Room to Hire
    Term 1
    Start Date
    Finish Date
    Term 2
    Start Date
    Finish Date
    Term 3
    Start Date
    Finish Date
    Term 4
    Start Date
    Finish Date
    I hereby confirm I have read and accepted the terms and conditions detailed. YesNo
    Comments or Questions

    Please make sure you have read the terms and conditions below.

    Venue Hire Terms & Conditions

    These terms have been developed to help answer any of questions you may have regarding the use of the Community House and give an overview of the established procedures.

    One Off Hire / Meetings

    Payment & Refund
    Bond Payment: A $100 Bond to be paid to confirm the booking. Bond can be paid by cash, eftpos or direct credit – ASB Bank – 12:3051:0555069:00 – Please include your name and booking date as reference.
    Rental Fee: Please make an appointment prior to collecting the keys & paying the fee.  Payment for room hire must be made in full prior to the day of hire.  Bond Refund: Bond will be refunded once keys are returned along with your copy of the agreement and receipt. Once your refund is processed your copy of the agreement and refund details will be posted to the address provided.

    Keys & Security
    It is the Users responsibility to keep the building secure at all times. Each group is responsible for the keys and PIN code for the alarm they have been issued and cannot be given to any other person. If the key is lost please report it straight away to the manager. A fee of $25 will be charged for lost keys.  If your group activates the alarm & a security guard is dispatched the cost of this will be the Users responsibility. When leaving please check all doors & windows are locked, all lights, heaters & stove are switched off, check toilets, set the alarm & lock main gate at the driveway.

    Cancellation
    The Community House reserves the right to charge a fee of 25% of the bond if the booking in cancelled within 15 working days of the booking date, 50% if cancelled within 10 working days and 100% if cancelled within 5 working days of the booking date.

    Equipment
    No items belonging to the Community House is to be removed from this facility without prior arrangement with the Manager and Management Committee. All items used must be returned to its designated storage area in a safe and tidy manner.

    Environment
    Children – Children must be supervised at all times by a responsible adult.
    Animals – No animals are allowed in the Community House with the exception of working dogs i.e. hearing, seeing etc
    Smoking – The Community House is a smoke-free environment. Smokers must go outside if they wish to smoke & place butts in rubbish bins safely.
    Alcohol – strictly no alcohol is permitted on the premises
    Music – any amplified music/equipment not to be used on the premises.
    Time – Please vacate the Community House at the designated time as there maybe groups using the facility after you.
    Car parking – Please ensure all vehicles belonging to your group do not park in any of the “NP” yellow lined areas

    Venue hired is the footprint of the Community House which includes the small fenced playground. If you wish to book an area of the park, please contact Auckland Council on 09 301 0101

    Emergency & Evacuation Procedures
    Instructions for emergency procedures are displayed in all common areas. Please make yourself familiar with them.

    First Aid Kit
    Each User is responsible for providing First Aid assistance if required. The First Aid kit can be found in the kitchen. All accidents/injuries must be reported in the Accident Register book, which is kept in the First Aid box

    Cleaning
    Cleaning Equipment can be found in the cupboard (outside the managers Office). Cleaning Products can be found on the shelf in the accessible toilet. Wipe benches, microwave & stove after each use.  Dishes stacked in the dishwasher & turned on if the tray is full. Please ensure the carpeted areas are vacuumed, the toilets, floors & deck have been cleaned.

    Damages
    In the event of damage occurring please report to the Manager a.s.a.p. Cost incurred through wilful damage or damage caused through inappropriate use of the facility or its content will be responsibility of the Use. If damage is not reported then the User will be held liable for the cost of repairs.

    CCTV
    Operates in and around the building, for the safety of staff and visitors, CCTV Policy is available on request

    Ongoing Groups / Bookings

    Fee Structure
    $10 per hour for ½ Room, $15 per hour for Full Room
    $30 per hour for Whole House. Invoices will be sent at the end of each month. A charge will be added (approx. $25) to monthly invoice to cover milk, tea and coffee.                                         

    Keys & Security
    It is the Users responsibility to keep the building secure at all times. Each group is responsible for the keys and PIN code for the alarm they have been issued and cannot be given to any other person. If the key is lost please report it straight away to the manager. A fee of $25 will be charged for lost keys.  If your group activates the alarm & a security guard is dispatched the cost of this will be the Users responsibility. When leaving please check all doors & windows are locked, all lights, heaters & stove are switched off, check toilets, set the alarm & lock main gate at the driveway.

    Cancellation of a Booking
    The Community House reserves the right to charge a fee of 25% of the hire charge if the booking is cancelled within 10 working days of the booking date, 50% if cancelled within 5 working days and 100% if cancelled within 24 hours of the booking start time.

    Service Fees
    Photocopying – 10cents for black & white copy, 20 cents for colour copy. Regular User Groups will be allocated their own PIN & will be billed at the end of each month. Telephone and fax services are available only when the Managers Office is open, fees apply for these services.

    Equipment
    No items belonging to the Community House is to be removed from this facility without prior arrangement with the Manager and Management Committee. All items used must be returned to its designated storage area in a safe and tidy manner.

    Environment
    Children – Children must be supervised at all times by a responsible adult. 
    Animals – No animals are allowed in the Community House with the exception of working dogs i.e. hearing dogs, seeing dogs etc.
    Smoking – The Community House is a smoke-free environment. Smokers must go outside if they wish to smoke & place butts in rubbish bins safely.
    Alcohol – strictly no alcohol is permitted on the premises
    Music – any amplified music/equipment not to be used on the premises. 
    Time – Please vacate the Community House at the designated time as there maybe groups using the facility after you. All extra time required needs to be booked with the office. No group has the authority to sub-lease or loan out any space at the Community House.
    Car parking – Please ensure all vehicles belonging to your group do not park in any of the “NP” yellow lined areas

    Venue hired is the footprint of the Community House which includes the small fenced playground. If you wish to book an area of the park, please contact Auckland Council on 09 301 0101 

    Emergency & Evacuation Procedures 
    Instructions for emergency procedures are displayed in all common areas. Please make yourself familiar with them.                    

    First Aid Kit
    Each User is responsible for providing First Aid assistance if required. The First Aid kit can be found in the kitchen. All accidents/injuries must be reported in the Accident Register book, which is kept in the First Aid box

    Cleaning
    Cleaning Equipment can be found in the cupboard (outside the manager’s Office). Cleaning Products can be found on the shelf in the accessible toilet. Wipe benches, microwave & stove after each use.  Dishes stacked in the dishwasher & turned on if the tray is full. Please ensure the carpeted areas are vacuumed, the toilets, floors & deck have been cleaned.

    Damages
    In the event of damage occurring please report to the Manager a.s.a.p. Cost incurred through wilful damage or damage caused through inappropriate use of the facility or its content will be responsibility of the Use. If damage is not reported then the User will be held liable for the cost of repairs.

    CCTV
    Operates in and around the building, for the safety of staff and visitors, CCTV Policy is available on request

    Termination of Agreement
    To terminate this agreement either party must give one month notice. If 3 written warnings are given in regards to the breaking of the conditions then this agreement will be terminated immediately.

     

    Ongoing Venue Hire – Emergency Checklist